Office of Student Professional Development

Assisting AUC students who are preparing for residency

The Office of Student and Professional Development (OSPD) assists students who are preparing for residency by advising on the application process and providing necessary documents to match-related organizations such as the National Resident Matching Program (NRMP), Educational Commission for Foreign Medical Graduates (ECFMG) and Electronic Residency Application Service (ERAS). The department offers specialized resources to help students learn about requirements for different specialties and residency programs. OSPD also assists graduates with physician state licensure.

Services to Students

Residency Application Resources

AUC Resources

Residency Application Timeline
The timeline is updated in April and includes AUC, NRMP and ECFMG deadlines. 

Residency Interview Resources

Residency Application Presentations & Webinars
Presentations and online webinars are available help students prepare for the residency application process:

2017 Match Handbook
An all-in-one resource specifically designed for AUC students who are preparing for The Match. Topics include information on the residency application process, required supporting documents, FAQs, available resources, stringent residency and licensure states, target scores for each specialty as well as sample CV and MSPE Letter. 

Physician Match Advisor Request
AUC students who are in their fourth year and currently preparing for the National Resident Matching Program (NRMP), also known as the Match, are encouraged to speak to a Physician Match Advisor (PMA). All PMAs hold an MD degree and will provide individualized recommendations to students in order to increase his or her chances of successfully obtaining a desired position in the Match.

Residency Application Assessment

There are some common pitfalls that even the most detail-oriented applicant can overlook. Review the list below to see if any apply to you.

2016 Residency Placement Report
This report is published each year and summarizes data for AUC graduates. It details AUC’s residency attainment rate and breaks down how AUC graduates matched into different specialties for 2016. It also lists resources provided by AUC’s Office of Student and Professional Development. 

Past Residency Placements
A list of where students secured residency in previous years. It’s a great way to determine International Medical School (IMG) friendly programs. 

Sample Residency Application Documents

Curriculum Vitae (CV)
Medical Student Performance Evaluation (MSPE) Letter
Personal Statement

USMLE Step 2 CK Resources
Recommended study aids and frequently asked questions to help AUC students prepare for USMLE Step 2 CK.

USMLE Step 2 CS Resources
Recommended study aids and frequently asked questions to help AUC students prepare for USMLE Step 2 CS. 


Non-AUC Resources

National Resident Matching Program (NRMP)
The National Resident Matching Program (NRMP) produces a number of reports to help students assess competiveness for specialties as well as detailed information on “How the Match Works.” Also check out the section on the “Matching Algorithm.”

2016 NRMP Program Director Survey - NEW!
The survey is published every two years with information to help students learn about the factors programs use in selecting and ranking applicants. Pay attention to the charts titled “Average USMLE Step 1 and CK Scores Programs Consider When Granting Interviews” to develop target scores for different specialties. 

2016 NRMP Charting Outcomes for International Medical Graduates (IMGs) NEW!
The inaugural report was published in 2014 and is specific to IMGs. Students can learn about the mean USMLE scores and attempts for different specialties.  

2016 NRMP Results and Data
The report is published each year and summarizes data from the Main Residency Match. Table 1 shows how many positions were offered for each specialty as well as what percentage was filled by US Seniors – a useful way in determining IMG-friendly specialties. Take note the number of positions for primary care specialties such as Internal Medicine (Categorical)  and Family Medicine compared to other specialties.  

AAFP's Strolling Through The Match 2016-2017 
NEW!
The guidebook was published to help students make appropriate decisions about their professional career and learn more about the process of pursuing postgraduate training. It emphasizes a practical approach and encourages students to gather and summarize specialty information, establish timelines, and organize checklists and reference materials.

ECHO Resources
A variety of resources presented by the Educational Commission for Foreign Medical Graduates (ECFMG) Certificate Holder’s Office (ECHO) to help IMGs prepare for the residency application process. Articles provide information on the residency interview, personal statement, research and much more. 

ERAS Support Services for Applicants
Students’ primary source for questions about the residency application, supporting documents, eligibility requirements, timelines and fees. The Electronic Residency Application Service (ERAS) works alongside ECFMG and NRMP to house and transmit residency application supporting documents when students apply for residency in their fourth year.

AAMC’s Residency Resource Page for Students
AAMC provides resources on the residency application process, residency interviews and costs associated with applying to residency. Roadmap to Residency is must read and has a wealth of information for all things related to residency.

ABMS Specialty and Subspecialty Certificates
The chart lists the approved specialty and subspecialty certificates in which ABMS Member Boards can offer certification. View the complete ABMS Guide to Medical Specialties for descriptions of all the medial specialties where certification is offered by an ABMS Member Board. 


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Letter of Recommendation

The AAMC recently changed the process for transmission of Letters of Recommendation. All letters must be uploaded by the author or the author’s designee using the Letter of Recommendation Portal (LoRP). Medical schools will no longer be able to upload letters on the student’s behalf.

Students will enter and finalize LoR Authors and print out a Letter Request Form along with instructions for the Author to upload the letter. Students will submit these Request Forms and instructions to each Author by email, mail, or in person. Authors complete their LoR, save it in PDF format and access the LoRP to upload their letter. 
 

Medical Student Performance Evaluation (MSPE) Letters 

Request MSPE Letter

Deadline: Aug. 30 prior to the year a student plans to participate in the National Resident Matching Program (NRMP), aka “The Match.” The MSPE Letter can take 3 to 4 weeks to process, especially during high volume months such as August and September.
 
About the MSPE Letter: MSPE letters are submitted in support of residency and fellowship applications through the Electronic Residency Application Service (ERAS) and released to residency programs Oct. 1. AUC’s MSPE letter is composed in accordance with AAMC guidelines and will only include academic performance information and accomplishments achieved during medical school. 
 
MSPE Process: An OSPD staff member will construct the MSPE letter using academic performance information, Unique Characteristics Questionnaire, and the student or graduate’s CV. Students and graduates will be given the opportunity to review the letter for factual or grammatical errors prior to uploading to ERAS and should return to their assigned OSPD staff member as soon as possible. MSPE letters are processed in the order they are received.

Tips for AUC Students: A student who will not complete a rotation that he or she would like to appear on the MSPE letter by the July 16 deadline should still submit an MSPE letter request prior to the deadline. This action will ensure an MSPE letter is uploaded to the student’s ERAS account and available for residency programs to view on Oct. 1. A student may request an MSPE Letter Update once additional rotations have been received by the Office of the Registrar up to August 30 and still have the document available for programs to view on Oct. 1. 
 
Tips for AUC Graduates: A graduate can request an MSPE letter at any time once all clinical evaluations have been received by the Office of the Registrar. It is recommended to request the letter any time after June 1 (or when an ERAS account is activated) and not wait until the high volume months of August and September. A graduate may also upload his or her own previous MSPE letter if desired.
 
Important: It’s imperative that students and graduates verify all documents were received by ECFMG. Receipt of documents can be tracked in the ERAS Support Services Document Tracking System, which can be accessed via ECFMG’s OASIS


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ERAS and EFDO Transcripts

Request Transcript

Deadline: OSPD recommends requesting a transcript for ERAS no later than Aug. 15 prior to the year a student plans to participate in the National Resident Matching Program (NRMP), aka “The Match.  This action will ensure an AUC transcript is uploaded to the student’s ERAS account and available when NRMP registration opens in early September.
 
Transcript Process: AUC transcripts for ERAS are typically produced within five days of the request, but can take longer during the high volume months of August and September. The MSPE Letter request form includes an option to also request a transcript and have both documents uploaded to ERAS. ERAS transcripts are not issued until all financial obligations to any DeVry institution are fulfilled.
 
Tips for AUC Students: A student should request an ERAS transcript after he or she has confirmed all clinical evaluations desired to appear on the transcript have been received by the Office of the Registrar. A student who will not complete a rotation that he or she would like to appear on the transcript by the Aug. 1 deadline should still submit a request prior to the deadline. This action will ensure the transcript is uploaded to the student’s ERAS account and available when NRMP registration opens in early September. A student may submit another Transcript Request once additional rotations have been received by the Office of the Registrar.

Tips for AUC Graduates:  It is recommended to submit a Transcript Request any time after July 1 (or when the graduate’s ERAS account is activated) and not wait until the high volume months of August and September.

Fellowship Applicants: Please visit the EFDO Medical Institution Document Upload Service (MIDUS) for instructions on how to submit a transcript or MSPE request for fellowship. You will need to provide contact information for where the request will be sent. Please use Associate Registrar Mollie King along with ospd@aucmed.edu. . 

Important: It’s imperative that students and graduates verify all documents were received by ECFMG. Receipt of documents can be tracked in the ERAS Support Services Document Tracking System, which can be accessed via ECFMG’s OASIS


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Physician State Licensure

AUC requires all students to complete 54 weeks of rotations that are scheduled at hospitals that participate in or sponsor an ACGME-accredited residency or fellowship program in the same subject area of the requested rotation. These 54 weeks must include all 5 core clerkship rotations.  In addition, for students interested in licensure in Texas and California, a 4-week Family Medicine elective rotation at an ACGME-sponsored program must be included. Once students have met AUC’s ACGME weeks requirement, they are free to enroll in up to 18 weeks of non-ACGME rotations, including Global Health Electives, and other specialty electives.   

Licensure forms must be obtained directly from the medical licensing board for the state the student desires to practice in. It is the student’s responsibility to check with the appropriate licensing body to ensure all requirements have been met for that specific state. Once completed, licensure forms are to be sent to AUC along with the form’s final destination address. 
 

California's Post-Training Authorization Letter (PTAL)

Complete Forms L1A­-L1E to obtain a PTAL a.k.a. “California Letter”
To apply to a residency program in California, IMGs must first apply for a PTAL from California’s medical board—a process that can take approximately 6 months. The PTAL itself can only be obtained post­ graduation because the medical board requires a certified copy of your medical degree. Remember to replace the temporary receipt you submitted to ERAS with the actual PTAL.

In summary, if you want to obtain a residency in California, you will need to plan ahead: 1) Apply for the PTAL 6 months before your graduation date; and 2) Plan to graduate at least 2 months before the residency’s start date so that California’s medical board has time to process your transcript, diploma, L2, L5 and L6 (documents you could not provide at the time of your initial application). L6 forms must be sent directly to the California Medical Board by the hospital. You must have an L6 form signed by the hospital for every rotation, both core and elective that you complete.

For more information about PTAL, please check out ECFMG  and the Medical Board of California.

 


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Contact OSPD

For general questions, please call 305-446-0600, option 6, or send an email to ospd@aucmed.edu.
 
Residency Process, Residency Preparation and MSPE Letters

Ed Lopez
Professional Development Advisor
elopez@aucmed.edu
305-446-0600, ext 8094

Licensure, ERAS and EFDO Transcripts

Mollie King
Associate Registrar
mking@aucmed.edu
305-446-0600, ext 8093
 
For all other matters, please contact:

Dave Jones
Director, Office of Student and Professional Development
djones@aucmed.edu
305-446-0600, ext 8092

 
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