The Office of Student Professional Development

Assisting AUC students who are preparing for residency


The Office of Student and Professional Development (OSPD) assists students who are preparing for residency by advising on the application process and providing necessary documents to match-related organizations such as the National Resident Matching Program (NRMP), Educational Commission for Foreign Medical Graduates (ECFMG) and Electronic Residency Application Service (ERAS). The department offers specialized resources to help students learn about requirements for different specialties and residency programs. OSPD also assists graduates with physician state licensure.

Residency Application Resources

AUC Resources

Physician Match Advisor Request
AUC students who are in their fourth year and currently preparing for the National Resident Matching Program (NRMP), also known as the Match, are encouraged to speak to a Physician Match Advisor (PMA). All PMAs hold an MD degree and will provide individualized recommendations to students in order to increase his or her chances of successfully obtaining a desired position in the Match.

Appointments

Students and graduates can schedule an appointment to discuss the residency application process and match strategy. 

Residency Application Presentations & Webinars

Presentations and online webinars are available to help students prepare for the residency application process:

  • NEW! MSPE Letter and Residency Timeline for 2019 Match: Presentation (please save PDF to your computer before launching)
  • Personal Statement and CV: Presentation
  • Supplemental Offer and Acceptance Program (SOAP) and Rank Order List (ROL) Recording (Feb)
  • CaRMS - Presentation | Elective Scheduling

Residency Interview Resources

NRMP Residency Timelines
Timelines are provided for students starting clinical sciences in the January, May and September cohorts. 

Notable Characteristics Tips and Guidelines
The AAMC has recommended that the Unique Characteristics section be replaced by a Noteworthy Characteristics section. Students and graduates will be responsible for submitting these when the MSPE Letter is requested. 

2019 Match Handbook
An all-in-one resource specifically designed for AUC students who are preparing for The Match. Topics include information on the residency application process, required supporting documents, FAQs, available resources, stringent residency and licensure states, target scores for each specialty as well as sample CV and MSPE Letter. 

2019 Canadian Match Handbook
A handbook tailored for Canadian students who are applying to the Canadian Resident Matching Service (CaRMs). Topics include information on the CaRMs application process, required supporting documents, timelines and paths to licensure. 

Residency Application Assessment
There are some common pitfalls that even the most detail-oriented applicant can overlook. Review the list below to see if any apply to you.

2018 Residency Placement Report
This report is published each year and summarizes data for AUC graduates. It details AUC’s residency attainment rate and breaks down how AUC graduates matched into different specialties for 2018.

Past Residency Placements
A list of where students secured residency in previous years. It’s a great way to determine International Medical School (IMG) friendly programs. 

Sample Residency Application Documents

Curriculum Vitae (CV)
Medical Student Performance Evaluation (MSPE) Letter
Personal Statement

Non-AUC Resources

National Resident Matching Program (NRMP)

The National Resident Matching Program (NRMP) produces a number of reports to help students assess competiveness for specialties as well as detailed information on "How the Match Works.” Also check out the section on the “Matching Algorithm.”

2016 NRMP Program Director Survey
The survey is published every two years with information to help students learn about the factors programs use in selecting and ranking applicants. Pay attention to the charts titled “Average USMLE Step 1 and CK Scores Programs Consider When Granting Interviews” to develop target scores for different specialties. 

2016 NRMP Charting Outcomes for International Medical Graduates (IMGs) 
The inaugural report was published in 2014 and is specific to IMGs. Students can learn about the mean USMLE scores and attempts for different specialties. 

2016 NRMP Results and Data
The report is published each year and summarizes data from the Main Residency Match. Table 1 shows how many positions were offered for each specialty as well as what percentage was filled by US Seniors – a useful way in determining IMG-friendly specialties. Take note the number of positions for primary care specialties such as Internal Medicine (Categorical)  and Family Medicine compared to other specialties.  

ECHO Resources
A variety of resources presented by the Educational Commission for Foreign Medical Graduates (ECFMG) Certificate Holder’s Office (ECHO) to help IMGs prepare for the residency application process. Articles provide information on the residency interview, personal statement, research and much more. 

ERAS Support Services for Applicants
Students’ primary source for questions about the residency application, supporting documents, eligibility requirements, timelines and fees. The Electronic Residency Application Service (ERAS) works alongside ECFMG and NRMP to house and transmit residency application supporting documents when students apply for residency in their fourth year.

AAMC’s Residency Resource Page for Students
AAMC provides resources on the residency application process, residency interviews and costs associated with applying to residency. Roadmap to Residency is must read and has a wealth of information for all things related to residency.

ABMS Specialty and Subspecialty Certificates
The chart lists the approved specialty and subspecialty certificates in which ABMS Member Boards can offer certification. View the complete ABMS Guide to Medical Specialties for descriptions of all the medial specialties where certification is offered by an ABMS Member Board. 

Letter of Recommendation

Letter of Recommendation Webinar NEW! 

The AAMC recently changed the process for transmission of Letters of Recommendation (LOR). All letters must be uploaded by the author or the author’s designee using the Letter of Recommendation Portal (LoRP). Medical schools will no longer be able to upload letters on the student’s behalf.

Students have the ability to submit LORs that they have waived their rights to view in the year before they intend to apply to US residency programs through the Electronic Resident  Application Service. Please see ECFMG's section on Submitting LORs Early for more information. 

Students will enter and finalize LoR Authors and print out a Letter Request Form along with instructions for the Author to upload the letter. Students will submit these Request Forms and instructions to each Author by email, mail, or in person. Authors complete their LoR, save it in PDF format and access the LoRP to upload their letter. 

Medical Student Performance Evaluation (MSPE) Letters 

MSPE Letter Request form (for students who have never requested an MSPE Letter)

MSPE Letter Update form (for students/graduates who have received their MSPE letter and would like it updated with additional rotation comments and grades)

Deadline: August 5 prior to the year a student plans to participate in the National Resident Matching Program (NRMP), aka “The Match.” All MSPE letters will be generated in mid-August to capture as many rotation grades and comments as possible.  

About the MSPE Letter: MSPE letters are submitted in support of residency and fellowship applications through the Electronic Residency Application Service (ERAS) and released to residency programs Oct. 1. AUC’s MSPE letter is composed in accordance with AAMC guidelines and will only include academic performance information and accomplishments achieved during medical school. 
 
MSPE Process: An OSPD staff member will construct the MSPE letter using academic performance information and Noteworthy Characteristics supplied by students. Students and graduates will be given the opportunity to review the letter for factual or grammatical errors prior to uploading to ERAS and should return to their assigned OSPD staff member within 5 business days. MSPE letters are processed in the order they are received.  

Important: It’s imperative that students and graduates verify all documents were received by ECFMG. Receipt of documents can be tracked in the ERAS Support Services Document Tracking System, which can be accessed via ECFMG’s OASIS

ERAS and EFDO Transcripts

Request Transcript

Deadline: OSPD recommends requesting a transcript for ERAS no later than Sept. 10 prior to the year a student plans to participate in the National Resident Matching Program (NRMP), aka “The Match.  This action will ensure an AUC transcript is uploaded to the student’s ERAS account and available when NRMP registration opens in early September.
 
Transcript Process: AUC transcripts for ERAS are typically produced within five days of the request, but can take longer during the high volume months of August and September. The MSPE Letter request form includes an option to also request a transcript and have both documents uploaded to ERAS. ERAS transcripts are not issued until all financial obligations to any Adtalem institution are fulfilled.

Fellowship Applicants: Please visit the EFDO Medical Institution Document Upload Service (MIDUS) for instructions on how to submit a transcript or MSPE request for fellowship. You will need to provide contact information for where the request will be sent. Please use University Registrar and aucregistrar@aucmed.edu


Important:
 It’s imperative that students and graduates verify all documents were received by ECFMG. Receipt of documents can be tracked in the ERAS Support Services Document Tracking System, which can be accessed via ECFMG’s OASIS

Physician State Licensure

Tips for AUC Students: AUC requires all students to complete 54 weeks of rotations that are scheduled at hospitals that participate in or sponsor an ACGME-accredited residency or fellowship program in the same subject area of the requested rotation. These 54 weeks must include all 5 core clerkship rotations.  In addition, for students interested in licensure in Texas and California, a 4-week Family Medicine elective rotation at an ACGME-sponsored program must be included. Once students have met AUC’s ACGME weeks requirement, they are free to enroll in up to 18 weeks of non-ACGME rotations, including Global Health Electives, and other specialty electives.   

Tips for AUC Graduates: Licensure forms must be obtained directly from the medical licensing board for the state the student desires to practice in. It is the student’s responsibility to check with the appropriate licensing body to ensure all requirements have been met for that specific state.

Please remember the most students take a Leave of Absence to study for USMLE Step 1, which will be reported to licensure boards. Graduates can request an official transcript to verify any breaks in medical school, degree date and other important information that may be needed for licensure forms. 

Once completed, licensure forms are to be sent to AUC along with the form’s final destination address. 

American University of the Caribbean School of Medicine
Attn: AUC Office of the Registrar
880 SW 145th Avenue, Suite 202
Pembroke Pines, FL 33027

California's Post-Training Authorization Letter (PTAL)

Post-Training Authorization Letter Presentation by OSPD

Post-Training Authorization Letter Webinar NEW! (save to desktop and open using Acrobat Reader)

Complete Forms L1A­-L1E to obtain a PTAL a.k.a. “California Letter”
To apply to a residency program in California, IMGs must first apply for a PTAL from California’s medical board—a process that can take approximately 9 months. The PTAL itself can only be obtained post­ graduation because the medical board requires a certified copy of your medical degree. Remember to replace the temporary receipt you submitted to ERAS with the actual PTAL.

In summary, if you want to obtain a residency in California, you will need to plan ahead: 1) Apply for the PTAL 9 months before your graduation date; and 2) Plan to graduate at least 2 months before the residency’s start date so that California’s medical board has time to process your transcript, diploma, L2, L5 and L6 (documents you could not provide at the time of your initial application). L6 forms must be sent directly to the California Medical Board by the hospital. You must have an L6 form signed by the hospital for every rotation, both core and elective that you complete.

Effective January 1, 2020, a PTAL will no longer be required for international medical graduates.

  • The minimum requirements for postgraduate training in California will require successful completion of thirty-six(36) months of a Board-approved programs for all applicants, regardless of whatever the medical school attended was domestic or international.
  • A Postgraduate Training License (PTAL) will be issued to all residents who are participating in a California ACGME program. The issuance of a PTAL will allow residents to train without violating the law.
  • Learn more here

For more information about PTAL, please check out ECFMG and the Medical Board of California.

Contact OSPD

Please call 305-446-0600, option 6, or send an email to ospd@aucmed.edu.

Students and graduates can schedule an appointment to discuss the residency application process and match strategy.